Why Upgrade to Sleuth Online?
The latest release of Sleuth is browser-based and runs over the internet. There are many benefits to moving to Sleuth Online, some technical and some functional. For those schools that haven't made the move yet we've listed a few of the major differences between the previous versions of Sleuth and the new online release.
There is no cost to upgrade to Sleuth Online. We convert your existing licences to the online equivalent and do the upgrade for you, no data is lost. All you need to do is get your Sleuth database to us (via email or ftp) and we will migrate it to the online version. On receipt of your database, you can be live with Sleuth Online the same day.
We recommend that schools take up our offer of a trial migration in order than they can evaluate Sleuth Online with existing data and take the opportunity to review the new features and train staff if necessary.
Start using Sleuth Online right away, no installation is required. Sleuth Online will work with all the major web browsers. All upgrades, back-ups and database maintenance will be carried out automatically without using school resources. Your IT team do not need to install or maintain any additional local software in order for you to use Sleuth Online.
Staff are able to login and review behaviour data from anywhere, anytime. The licence to run Sleuth Online is based on the number of concurrent users (i.e. users logged in at the same time), instead of based on the number of PCs running Sleuth. This means all authorised staff can access behaviour data from any PC connected to the internet - e.g. in school, off-site or at home. Staff no longer need to be in school at a designated PC.
You can easily add a link to launch Sleuth from within your VLE and we are working on single-sign-on (SSO) for some of the major VLE systems.
Using Sleuth you can provide access to real-time behaviour data to parents and carers. The data in Sleuth is more detailed than in any MIS so will give parents a more complete picture of their child’s behaviour.
Parents provided with login details for Sleuth can run SharedReports from their Home page. Only data for the students in their care will be displayed and staff assigning the SharedReport(s) have control over which reports are provided and for what period. Only authorised Sleuth users can share reports with Parents.
If your parents will access their child's school data through your VLE or Parent Portal then you can still display Sleuth's detailed behaviour data without having to login to Sleuth. Sleuth data is available to any product that supports industry standard web services so you can display a students behaviour record from Sleuth in other systems.
Detailed behaviour data from Sleuth Online is available for displaying in your VLE via web services so you can summarise behaviour for parents and display behaviour points for students.
See Integration with your VLE for more details.
Everyone that logs into Sleuth Online is presented with their own home page. The home page lists shortcuts (links) to all the behaviour data relevant to a user's own needs and role in school. One click of the shortcut takes you straight to the data you need, presented as a report of your choice or as a list of incidents that you can review in more detail. These shortcuts take the form of MySearches, MyReports, SharedSearches and SharedReports.
See the information you want instantly each time you login:
All users can create MySearches and MyReports to review or report on data relevant to them. Only authorised Sleuth users can create SharedSearches and SharedReports.
SharedSearches and SharedReports allow colleagues to setup and share searches and reports. Some typical uses for SharedSearches are:
It has always been possible in Sleuth to record several students involved in the same incident but we have made this process even quicker in Sleuth Online by allowing users to select as many students as necessary from any Class, Year, House or Tutor Group and apply the same action to every selected student in one step. A Select All feature also means actions can be assigned to a whole group very quickly.
In Sleuth Online an action can be setup so that whenever it is assigned to a student, it is referred to an appropriate staff role such as Head of Year, Form Tutor or Curriculum Leader. When an action is created Sleuth will automatically refer it to the correct individual member of staff for the student/subject concerned. Action details (e.g. follow-up, document/alert templates, referee, etc) can also be defaulted per action so staff have less to enter and actions are consistent with policy.
Individual users can set their own preferred default values for data entry, called MyDefaults. Defaults can be set for the following data entry fields: Incident Date, Incident Time, Period, Timing, Reporter, Subject, Assigned Date, Location, Learning Style, Seating, Interaction, Actioner, Action Start Date, Action End Date.
In the case where incidents are entered in real-time each user can default all values on the incident screen and move straight onto entering the student(s) behaviour. Together with the new feature to link Behaviours and Actions data entry is rapid and personalised whilst retaining the essential detail you need to be effective in your tracking and management of behaviour.
Schools have total control over which users can set default values, what the defaults should be and whether users can change the values themselves. This ensures that data entry is totally flexible for your users while still keeping all incident recording in line with your behaviour policy.
For any action taken as a result of student behaviour an alert can be emailed to a parent and/or a colleague. This is in addition to the Follow-up facility that marks an action for further attention. Email addresses will be picked up automatically from your MIS system using the Sleuth Importer.
Schools that use mobile phones for on-call staff and have access to an SMS messaging via email service could use this alert to notify on-call staff of incidents.
Alert templates can be defined by the school and can include a link directly to the incident in Sleuth so the recipient simply clicks the link to go straight to Sleuth to review the details.
Many behaviour policies have a hierarchy of sanctions/rewards that are assigned based on the level of behaviour shown by the student, for example a Level 2 behaviour leads to a Level 2 action. Sleuth already includes a way to group related behaviours in to Behaviour Groups, so that for example all level 1 behaviours can be grouped together for data entry and reporting. Similarly related actions can be grouped together into Action Groups.
In Sleuth Online it is possible to link a Behaviour Group to an Action Group so that when a particular behaviour is selected the corresponding actions are presented during incident entry.
In addition to tracking behaviour by year, tutor and house groups, in Sleuth you can set-up your own ad-hoc tracking groups to monitor a group of students in your care.
Student groups can be used in MySearch/MyReports so staff tracking these groups can quickly see their progress.
Some typical examples of using student groups in Sleuth are:
Sleuth Online allows you to setup document templates from which action documents/letters are generated when an action is assigned to a student. A default document/letter can be associated with an action (e.g. a detention letter for an After School Detention) but it is also possible to select another template at the time the action is assigned. This provides maximum flexibility when generating letters.
Any action document/letter can be marked for centralised printing (in batch) so each day the admin team can print off all letters for posting. By using the Batch Letter Printing feature this can happen in a single step.
An authorised user can send email invitations to staff (without an existing Sleuth account) to invite them to setup login details for Sleuth. The invitation includes a link to login and create a user account by entering a username, password and memorable word.
Any designated Sleuth user can be given admin permission allowing them to maintain the Sleuth setup tables and maintain staff login details. There is no longer a single admin account in Sleuth Online.
The first step is to get your existing Sleuth database to us. You can do this via email (by zipping and password protecting the file) or via our FTP server (call us for your username and password). We will upgrade your database to the online release and as soon as this is done will notify you that you can login (usually within a couple of hours of receipt of the database).
We recommend that you have a period of evaluation before going live with Sleuth Online. Hence the first time we upgrade your database you continue entering new incidents in the previous version of Sleuth. During the evaluation period you can check your data has migrated successfully and learn about all the new features in Sleuth Online.
When you are ready to go live, confirm a date with our Support Team. We will require email confirmation that you are ready to migrate which confirms you have read and agreed the Acceptance Agreement to proceed with the upgrade. We will then ask you to resend the latest database on the agreed date. When we have your confirmation to proceed, we repeat the upgrade and you are then live with Sleuth Online.