Header

Why Upgrade to Sleuth Online?

The latest release of Sleuth is browser-based and runs over the internet. There are many benefits to moving to Sleuth Online, some technical and some functional. For those schools that haven't made the move yet we've listed a few of the major differences between the previous versions of Sleuth and the new online release.

Upgrading is FREE

No Installation and No Maintenance

Access for All Staff from Anywhere

Access for Parents

Sleuth Data in your own VLE/Parent Portal

Personalised to Staff Roles and Responsibilities

Consistent Communication between Colleagues

Quick Data Entry - Class Groups

Quick Data Entry - Auto-Referrals

Quick Data Entry - Individual User Defaults for Data Entry

Managing Referrals - Alerts to Parents/Colleagues

Linking Policy and Practice

Student Groups - Create your own Tracking Groups

Sending Letters Home - Generating Documents

Tools for Staff/User Management

The Steps to Upgrade to Sleuth Online

Upgrading is FREE!

There is no cost to upgrade to Sleuth Online. We convert your existing licences to the online equivalent and do the upgrade for you, no data is lost. All you need to do is get your Sleuth database to us (via email or ftp) and we will migrate it to the online version. On receipt of your database, you can be live with Sleuth Online the same day.

We recommend that schools take up our offer of a trial migration in order than they can evaluate Sleuth Online with existing data and take the opportunity to review the new features and train staff if necessary.

No Installation and No Maintenance

Start using Sleuth Online right away, no installation is required. Sleuth Online will work with all the major web browsers. All upgrades, back-ups and database maintenance will be carried out automatically without using school resources. Your IT team do not need to install or maintain any additional local software in order for you to use Sleuth Online.

Access for All Staff from Anywhere

Staff are able to login and review behaviour data from anywhere, anytime. The licence to run Sleuth Online is based on the number of concurrent users (i.e. users logged in at the same time), instead of based on the number of PCs running Sleuth. This means all authorised staff can access behaviour data from any PC connected to the internet - e.g. in school, off-site or at home. Staff no longer need to be in school at a designated PC.

You can easily add a link to launch Sleuth from within your VLE and we are working on single-sign-on (SSO) for some of the major VLE systems.

Access for Parents

Using Sleuth you can provide access to real-time behaviour data to parents and carers. The data in Sleuth is more detailed than in any MIS so will give parents a more complete picture of their child’s behaviour.

Parents provided with login details for Sleuth can run SharedReports from their Home page. Only data for the students in their care will be displayed and staff assigning the SharedReport(s) have control over which reports are provided and for what period. Only authorised Sleuth users can share reports with Parents.

If your parents will access their child's school data through your VLE or Parent Portal then you can still display Sleuth's detailed behaviour data without having to login to Sleuth. Sleuth data is available to any product that supports industry standard web services so you can display a students behaviour record from Sleuth in other systems.

Sleuth Data in your own VLE/Parent Portal

Detailed behaviour data from Sleuth Online is available for displaying in your VLE via web services so you can summarise behaviour for parents and display behaviour points for students.

See Integration with your VLE for more details.

Personalised to Staff Roles and Responsibilities

Everyone that logs into Sleuth Online is presented with their own home page. The home page lists shortcuts (links) to all the behaviour data relevant to a user's own needs and role in school. One click of the shortcut takes you straight to the data you need, presented as a report of your choice or as a list of incidents that you can review in more detail. These shortcuts take the form of MySearches, MyReports, SharedSearches and SharedReports.

See the information you want instantly each time you login:

  • MySearches - a shortcut that runs an incident search. All incidents meeting the search criteria are displayed and each can be reviewed or followed-up individually. See video: Create a MySearch
  • MyReports - a shortcut that runs an incident report. The incidents meeting the search criteria are displayed as a report of your choice in your required report format. See video: Running a MyReport
  • SharedSearches - a MySearch that a colleague has created and made available to you is called a SharedSearch. In this way, whole school searches or faculty-based searches can be available to all staff or particular groups of staff.
  • SharedReports - a MyReport that a colleague has created and made available to you is called a SharedReport. In this way, whole school reports or faculty-based reports can be available to all staff or particular groups of staff.

All users can create MySearches and MyReports to review or report on data relevant to them. Only authorised Sleuth users can create SharedSearches and SharedReports.

Click for Videos Create a MySearch

Click for Videos Running a MyReport

Consistent Communication between Colleagues

SharedSearches and SharedReports allow colleagues to setup and share searches and reports. Some typical uses for SharedSearches are:

  • For New Staff - When new staff join the school you can quickly provide them with the means to get the data they need to review behaviour issues relevant to their role. For example, searches can be set-up to display incidents they have entered or referred, those that have been followed-up by colleagues, all incidents in their faculty area or for students in their own teaching groups. A colleague or Head of Dept can assign MyReports and MySearches to any member of staff.
  • For a Consistent & Collaborative Approach - SharedSearches ensure that colleagues have access to the same information, encouraging them to use this information in their day-to-day management of behaviour. For example all staff in a faculty could have a search to monitor the success of a particular intervention strategy, the pastoral team could have a search highlighting issues with social/emotional behaviour to gauge the impact of the SEAL programme.
  • To Communicate Concern - Where a member of staff identifies an individual student having difficulty and requiring support they can set-up a MySearch highlighting relevant aspects of the student's behaviour and make this available as a SharedSearch for colleagues involved in monitoring and supporting the student, e.g. SENCO, Head of Year/House.
  • For Meetings - SharedReports can be setup for particular meetings to review behaviour, each member of staff in attendance can have the relevant SharedReports setup so they are prepared. For example for a departmental meeting, a summary of referrals made by staff in the department in the current term; for an SMT meeting, a line-graph showing each year group's serious incidents week by week.

Quick Data Entry - Class Groups

It has always been possible in Sleuth to record several students involved in the same incident but we have made this process even quicker in Sleuth Online by allowing users to select as many students as necessary from any Class, Year, House or Tutor Group and apply the same action to every selected student in one step. A Select All feature also means actions can be assigned to a whole group very quickly.

Click for Videos Quick Data Entry - Class Groups

Quick Data Entry - Auto-Referrals

In Sleuth Online an action can be setup so that whenever it is assigned to a student, it is referred to an appropriate staff role such as Head of Year, Form Tutor or Curriculum Leader. When an action is created Sleuth will automatically refer it to the correct individual member of staff for the student/subject concerned. Action details (e.g. follow-up, document/alert templates, referee, etc) can also be defaulted per action so staff have less to enter and actions are consistent with policy.

Click for Videos Quick Data Entry - Auto-Referrals

Quick Data Entry - Individual User Defaults for Data Entry

Individual users can set their own preferred default values for data entry, called MyDefaults. Defaults can be set for the following data entry fields: Incident Date, Incident Time, Period, Timing, Reporter, Subject, Assigned Date, Location, Learning Style, Seating, Interaction, Actioner, Action Start Date, Action End Date.

In the case where incidents are entered in real-time each user can default all values on the incident screen and move straight onto entering the student(s) behaviour. Together with the new feature to link Behaviours and Actions data entry is rapid and personalised whilst retaining the essential detail you need to be effective in your tracking and management of behaviour.

Schools have total control over which users can set default values, what the defaults should be and whether users can change the values themselves. This ensures that data entry is totally flexible for your users while still keeping all incident recording in line with your behaviour policy.

Managing Referrals - Alerts to Parents/Colleagues

For any action taken as a result of student behaviour an alert can be emailed to a parent and/or a colleague. This is in addition to the Follow-up facility that marks an action for further attention. Email addresses will be picked up automatically from your MIS system using the Sleuth Importer.

Schools that use mobile phones for on-call staff and have access to an SMS messaging via email service could use this alert to notify on-call staff of incidents.

Alert templates can be defined by the school and can include a link directly to the incident in Sleuth so the recipient simply clicks the link to go straight to Sleuth to review the details.

Linking Policy and Practice

Many behaviour policies have a hierarchy of sanctions/rewards that are assigned based on the level of behaviour shown by the student, for example a Level 2 behaviour leads to a Level 2 action. Sleuth already includes a way to group related behaviours in to Behaviour Groups, so that for example all level 1 behaviours can be grouped together for data entry and reporting. Similarly related actions can be grouped together into Action Groups.

In Sleuth Online it is possible to link a Behaviour Group to an Action Group so that when a particular behaviour is selected the corresponding actions are presented during incident entry.

Student Groups - Create your own Tracking Groups

In addition to tracking behaviour by year, tutor and house groups, in Sleuth you can set-up your own ad-hoc tracking groups to monitor a group of students in your care.

Student groups can be used in MySearch/MyReports so staff tracking these groups can quickly see their progress.

Some typical examples of using student groups in Sleuth are:

  • SEN Concern: to closely monitor students flagged up as potentially having SEN requirements
  • Mentor Group: used to monitor those who are underachieving academically and may need extra support in particular subject areas
  • Feeder School: used to track year 7 students post-transition according to their primary feeder school
  • Learning Support Unit: to track all students that are receiving additional support from an LSU

Sending Letters Home - Generating Documents

Sleuth Online allows you to setup document templates from which action documents/letters are generated when an action is assigned to a student. A default document/letter can be associated with an action (e.g. a detention letter for an After School Detention) but it is also possible to select another template at the time the action is assigned. This provides maximum flexibility when generating letters.

Any action document/letter can be marked for centralised printing (in batch) so each day the admin team can print off all letters for posting. By using the Batch Letter Printing feature this can happen in a single step.

Tools for Staff/User Management

An authorised user can send email invitations to staff (without an existing Sleuth account) to invite them to setup login details for Sleuth. The invitation includes a link to login and create a user account by entering a username, password and memorable word.

Any designated Sleuth user can be given admin permission allowing them to maintain the Sleuth setup tables and maintain staff login details. There is no longer a single admin account in Sleuth Online.

The Steps to Upgrade to Sleuth Online

The first step is to get your existing Sleuth database to us. You can do this via email (by zipping and password protecting the file) or via our FTP server (call us for your username and password). We will upgrade your database to the online release and as soon as this is done will notify you that you can login (usually within a couple of hours of receipt of the database).

We recommend that you have a period of evaluation before going live with Sleuth Online. Hence the first time we upgrade your database you continue entering new incidents in the previous version of Sleuth. During the evaluation period you can check your data has migrated successfully and learn about all the new features in Sleuth Online.

When you are ready to go live, confirm a date with our Support Team. We will require email confirmation that you are ready to migrate which confirms you have read and agreed the Acceptance Agreement to proceed with the upgrade. We will then ask you to resend the latest database on the agreed date. When we have your confirmation to proceed, we repeat the upgrade and you are then live with Sleuth Online.

A Smooth Transition
"We are now using the latest online release of Sleuth. The transition was very smooth and there have already been advantages realised in the new release. Some staff will now, if they choose, work on behaviour issues from home and we can share data which other agencies when we have had meetings off site. We're no longer limited to using it on select computers, we can use it on any computer with internet access "
Headteacher - Lancashire Primary
Easy of Use & Simplicity
"Sleuth was recommended by another local school and one of the behaviour advisors in the authority. It certainly met our needs in terms of ease of use, simplicity of reporting and quick and easy access to data. It also provides a consistent standardised framework for recording behaviour"
Assistant Headteacher - Middlesbrough Secondary
Speed of Data Entry
"The online version of Sleuth makes it even easier for staff to access data so we will be able to extend our daily use of Sleuth further still. We are keen to start using the behaviour points in Sleuth to support our reward system and the speed of data entry in Sleuth Online will help all staff to do this"
Deputy Headteacher - Essex Secondary
Proper Behaviour Tracking
"Before going for Sleuth, we evaluated the behaviour module in SIMS but it took too long to enter data and it wasn’t possible to record or analyse data in sufficient detail to track behaviour properly. Nothing else offered the same range of evidence that Sleuth provides. Sleuth gives us the detail we need to be able to make decisions, monitor their impact and make sure our policy is working"
Assistant Headteacher - York Secondary
An Amazing Way of Sharing Data
"We regularly use the Sleuth data to feed into the review process and share the data with external agencies when running multi agency reviews. It is an amazing way of sharing with all stakeholders what is happening in school"
Headteacher - Worcestershire Special