Case Study: Sleuth - The Behaviour Tracking System
I had seen Sleuth at my previous school so was aware of its potential. I had also visited another EBD school that were using it successfully. We felt we need to introduce a system which supported a more consistent manner in recording behaviour. We are confident we have achieved this with Sleuth.
One of the fringe benefits of introducing a more objective recording system is that staff take a bit more time to select the appropriate sanction. Consequently we are more consistent in the strategies we use to manage behaviour. The ease with which Sleuth can analyse behaviour data was definitely a big plus for us. We knew the value of data on behaviour but had no straightforward way of getting it.
Prior to the introduction of Sleuth staff filled in individual incident slips. We had one form for minor incidents and one form for major incidents. Using the paper slips there was no easy way to analyse data other than a painstaking trawl through all the slips. If we were aware that a particular student had had a certain number of slips then we would try and sift through the incident slips to see if there was a pattern. Our tracking was quite adhoc and we usually only did it when we knew we had a problem. Being proactive wasn't an option as it was just too time consuming.
When we introduced Sleuth we completely abandoned our previous system. Our recording and referral system is now completely electronic and we don't use any paper incident slips at all.
We had a whole staff training session to introduce Sleuth. Staff have received Sleuth very well and even our more reluctant IT users have a very positive opinion of the system. In particular staff feel that the format of recording in Sleuth has saved considerable time when compared with the previous handwritten incident report forms. The basic incident information can be quickly selected from a drop-down list and then if necessary more detail can be added in the comments box. In some cases staff will talk a student through the incident record as they are logging it, explaining the situation to them as they go through it.
The ability to track behaviour regularly, daily if necessary, has been a huge benefit. This has moved us forward significantly in our use of behaviour data.
Parent/Carer Interviews - In Parent/Carer Interviews Sleuth has had a real impact. We are able to present a very clear and concise picture of a student's behaviour in a way which depersonalises things a little. We review the behaviour data in Sleuth with Parents/Carers every term. They too are able to see the benefits of a more objective recording system.
Student Target-Setting - Data is shared with students at termly reviews. Because of the nature of our students the most useful reports are those which relate to the individual as opposed to the group. Reports which are particularly useful are: Student Involvement by Behaviour, Student Involvement by Period, Student Involvement by Subject, Incidents by Week (line report). The breakdown of this information is used in the targets we set each student for their behaviour every term. Progress can then be monitored easily.
Multi-Agency Review - We have found the results of behaviour analysis very useful at Annual Review meetings. Information on a student is printed off and each of the agencies involved (social services, education department, etc.) are all given a copy.
Electronic Evidence Trail - Where allegations have been brought against a member of staff, Sleuth has been particularly helpful. It is useful to have a clear system for recording incidents which is objective and water tight. Sleuth also provides an audit trail for each incident as any changes are itemised. The police and the local authority have been very happy with the supporting evidence we have been able to provide in certain cases. Our staff are also much more comfortable in the knowledge that they are backed up by a trail of evidence.
Monitoring Bullying - We are recording bullying in Sleuth but at the moment do not track it under specific detailed behaviour types. e.g. Verbal Abuse, Physical Aggression, etc., I think we will move to do this in the near future.
Annual Review - We regularly use the Sleuth data to feed into the review process and share the data with external agencies when running multi agency reviews. It is an amazing way of sharing with all stakeholders what is happening in school.